Alcorn County schools look to reduce copier costs

djournal-Education_apple_booksBy Lena Mitchell

Daily Journal Corinth Bureau

CORINTH – The Alcorn School District is looking for ways to reduce the cost of more than 6.2 million photocopies made throughout the district each year.

The school board is considering proposals from three vendors, including its current service provider, Rayco Inc.

“We are not disappointed in the provider we have,” said Superintendent Gina Smith. “They have been easy to work with, very cooperative and very supportive of our school system. However, our board requested that we look at this part of the budget for cost savings and we’re looking to find greatest efficiency and effectiveness, as well as cost savings.”

Representatives from Rayco, RJ Young and Xerox have presented proposals and made presentations to the board, and Smith said she hopes for a decision by the next regular board meeting on Feb. 10.

The school district currently prints more than 6.2 million copies per year at a cost of about $120,000 per year.

The bid proposals had several variables that the board must consider in selecting the contractor.

• Each proposal included a price per printed page: Rayco – $0.0216 per page in the first year, reduced to $0.0185 by year 5; RJ Young – $0.0148 per page; and Xerox – $0.0045 per page (state contract price).

• Rayco’s proposal included a four-year contract.

• Each proposal included various types of copier equipment, and monthly copier lease costs.

• Proposals also included equipment service and some supplies: Rayco – includes toner, staples and parts, not paper; RJ Young – includes toner, parts, labor and travel, not paper; Xerox – consumable supplies, not paper and staples.

“Each company sent one or two employees in and got information from administrators about their needs,” the superintendent said. “We’re looking at networking to be able to have the same availability for teachers and cut down on teacher work time, sending information to the copiers and picking the copies up later.”

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